Exhibitor management software that shows who booked, paid and sent every document
Keyqo’s Exhibitors page brings together everyone registered on your exhibitor site, with their bookings, their documents and what they’ve paid you, and you decide who can book. It is included in all three plans, from €15 excl. VAT a month, billed annually.
- Their bookings with you and what they have paid you.
- Access to the floor plan and prices, which you open or remove.
Every exhibitor has a file
In an exhibitor’s detail view, you find their contact, their company and its number, and all their bookings with you, with the status of payment and documents.
Exhibitors keep their own details up to date from their profile.
Exhibitors register online, and you choose who can book
Exhibitors create their own account on your exhibitor site, and they appear on the Exhibitors page as soon as they register, even before their first booking.
Open registration
Every registered exhibitor sees the floor plan and prices, and books.
Registration on approval
Each new exhibitor gives their company and line of business, then waits for your approval before seeing the floor plan and prices.
Set an exhibitor aside without losing anything
If an exhibitor should no longer book, you remove their access from their detail view. They no longer see your floor plan or your prices, and their current bookings remain.
You can restore their access at any time, and they’re notified by email.
Pro and Organizer
Register an exhibitor yourself, with the Pro and Organizer plans
A booking agreed on the phone or in person goes straight in, confirmed right away and marked as paid if the exhibitor has already paid. They get their booking form by email if you choose.
Find, filter and export your exhibitors
You search for an exhibitor by name, company or email, filter by event, sort by revenue, and export the list to Excel or Google Sheets.
Keeping your exhibitors in a spreadsheet? Our comparison Excel or Keyqo to manage your exhibitors and floor plan says what you stop doing by hand.
Their documents open only for you and for them
Your exhibitors' accounts exist only on your exhibitor site, and no other organizer sees them. Company registration extracts and ID documents open only for you and the exhibitor concerned, and your data is backed up every day.
Writing to your exhibitors
From their detail view, you write to an exhibitor with your usual email app. With Pro and Organizer, messaging with your exhibitors keeps the conversation linked to their booking, attachments included.
Questions about exhibitor management
Do last year’s exhibitors keep their account?
Yes. They sign in, book the new edition and can reuse the options from their last confirmed booking, at the new event’s prices.
How do I choose my exhibitors before they book?
Switch your site to registration on approval. Each new exhibitor then waits for your approval before seeing your floor plan and prices.
How do I know who hasn’t sent their insurance certificate?
On the Bookings page, the “Incomplete files” tab gathers the bookings that are still missing a document. See supporting documents.
Who sees my exhibitors' data?
You and the admin accounts you create, one with Essential, three with Pro, unlimited with Organizer. No other organizer sees it.
Exhibitor management is included in all three plans. Registering an exhibitor yourself and messaging require Pro or Organizer. The three plans are compared on the pricing page.
- Essential€15
- Pro€33
- Organizer€89
excl. VAT a month, billed annually
What is Keyqo?
Keyqo is software for events with exhibitors, from trade shows and professional events to Christmas markets. You draw the floor plan of your hall, your exhibitors book their booth and their options online, and you track requests, documents and payments all the way to event day. From €15 excl. VAT a month, billed annually, and your exhibitors pay you directly, with no commission.
Bring all your exhibitors together
Your space is ready within two minutes of payment. If you have a question before you subscribe, write to us, we reply within 24 to 48 business hours.