Keyqo, compared to spreadsheets and event software
This comparison places Keyqo, an event platform and trade show management software, against spreadsheets and event software: interactive floor plan, online booth booking, exhibitor tracking. Every time, the goal is the same: help you choose the tool to organize your show and manage your exhibitors without eating up your evenings.
In short: Keyqo is a French SaaS trade show management software that combines an interactive floor plan, online booth booking and a dedicated site where each exhibitor books their booth, follows their participation and gets their QR code. It is built for organizers of trade shows, fairs and conventions of every size.
Updated 29 August 2026
Our comparisons
How Keyqo compares to the tools organizers use today.
Excel
Best for: Keeping a list or a budget
Excel is flexible and familiar for keeping a list or a budget. But as soon as the floor plan comes in and several people handle reservations, a dedicated tool like Keyqo saves real time. Comparison, table and use cases.
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ExcelIn short: Excel handles a list of exhibitors, but not the interactive floor plan or online booth booking. Keyqo covers both, adds centralized tracking and updates in real time.
Google Sheets
Best for: Sharing online
Like Excel, Google Sheets is shareable, but it stays a spreadsheet: no floor plan linked to booths, no online booking by the exhibitor, no centralized tracking.
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Google SheetsIn short: Google Sheets is easy to share, but it stays a spreadsheet, with no floor plan linked to booths and no online booking by the exhibitor. Keyqo links the plan, booking and tracking in one place.
PDF plan
Best for: Showing, not managing
A PDF or paper plan is easy to hand out, but it is frozen: every booth sold or moved means redoing it, with no link to the bookings.
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PDF planIn short: a PDF plan displays and shares well, but it is static and disconnected from bookings. Keyqo keeps a live plan, linked to each booth status and updated in real time.
Everything to run your trade show
Keyqo brings the floor plan, online booking and exhibitor tracking together in one tool built for organizers.
Compose your floor plan
Draw aisles, zones and every booth by drag and drop. The plan stays linked to each booth’s status, from the first sketch to the last booking.
- Premium, standard and compact zones
- A size and a price per booth
- Instant updates, no plan to redo
Keep every exhibitor in one place
Each exhibitor, their booking, status and revenue in a single list. No more scattered spreadsheets or guesswork follow-ups.
- Statuses and payments at a glance
- Search and filter by event
- CSV export for your accounting
Drive the fill rate in real time
Bookings, revenue and occupancy by zone, live on your dashboard. You always know exactly where the show stands.
- Occupancy rate by zone
- Revenue and average basket
- Every event on a single screen
How to choose a trade show management software
Before comparing names, check that the tool covers the concrete needs of a trade show organizer. Four criteria make the difference day to day.
Interactive floor plan
A plan you draw that stays linked to the booths and their status, rather than a PDF redone by hand.
Online booking
A site where the exhibitor picks and books their booth, without email back and forth.
Exhibitor management
Records, documents and reservation tracking centralized in one place.
Sized for you
A tool that follows your show, from a small association event to a regional trade show, without bloat or endless setup.
Exhibitors book on their own
Each exhibitor sees the live plan, picks an available booth and books it online, 24/7. A booked booth becomes unavailable for everyone in real time, so the same booth is never sold twice. After booking, each exhibitor keeps a dedicated space to follow their application, get their QR code and review the history of their participation.
- Dedicated exhibitor site
- Real-time availability
- Per-exhibitor tracking, QR code and history
- Zero commission on your sales
Built for trade shows, fairs and conventions
Keyqo is designed in France for the people who run trade shows, from a small association event to a regional show. The tool follows your show without bloat, and a French team supports you along the way.
- French support, 7 days a week
- From association events to regional shows
- Guided onboarding
Made for the people who run the show
Our stance
A comparison is only worth reading if it is honest, so we acknowledge what the other tool does well instead of caricaturing it. But what matters is what a dedicated tool actually brings an organizer: an interactive floor plan, online booth booking and centralized exhibitor tracking, in one place and always up to date. That is exactly what Keyqo is built for. Keyqo focuses on that scope and nothing else: no visitor ticketing.
Frequently asked questions
What is a trade show management software?
It is a tool that helps an organizer prepare and run a trade show: set up the event, draw the floor plan, let exhibitors book their booths and track registrations. It replaces spreadsheet management for everything about the plan and the exhibitors.
Is Keyqo made for large or small shows?
Both. Keyqo handles a small association show of a dozen booths as well as a regional show of several hundred: the floor plan, online booking and exhibitor tracking work the same way whatever the scale. What matters is the scope, exhibitors and floor plan, not the number of booths.
Can you run a trade show on Excel?
Technically yes for keeping a simple exhibitor list, but a spreadsheet does not link the floor plan to the booths, does not let the exhibitor book on their own and falls out of sync as soon as several people handle reservations. A dedicated tool like Keyqo brings the floor plan, online booking and exhibitor tracking together in one place, whatever the size of the show.
What is the best alternative to Excel for running a trade show?
The best alternative is software that combines an interactive floor plan, online booth booking by the exhibitor and centralized exhibitor tracking. That is exactly what Keyqo does, built for trade show organizers of every size.
How much does Keyqo cost?
Keyqo works on a subscription, with no commitment and no commission on bookings, from 15 euros per month depending on the size of your show. The full plans are on the Pricing page.
Does Keyqo handle ticketing?
No. Keyqo is built for organizers, on the booth and exhibitor side: floor plan, booth booking and exhibitor tracking. It does not handle visitor ticketing.
What is an interactive floor plan?
It is a plan of your show that you draw online, where each booth is linked to its status: available, booked or paid. Unlike a PDF plan, it updates in real time and the exhibitor can book their booth directly on it.
What can your exhibitors do with Keyqo?
Each exhibitor gets a dedicated site to pick and book their booth online, then a space to follow their application, get their QR code and review the history of their participation. The organizer keeps control of the plan, prices and booking approval.