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Exhibitors book their booth online, and you keep the final say

With Keyqo, your exhibitors book their own booth on the floor plan of your exhibitor site. They pick their spot, add their options, accept your event rules and send their request, which you confirm or turn down. Online booking is included in all three plans, from €15 excl. VAT a month, billed annually.

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The account creation window of a demo exhibitor site, on a phone, in French, with first name, last name, email address, password and sign-up with Google.

The exhibitor’s journey, on their phone

  1. They create their account with you, with their email address or their Google account.

  2. The floor plan of a demo trade show on a phone, in French, as an exhibitor sees it, with booths available or pending, and a 12 m² booth’s card open at the bottom with its price.

    On your floor plan, they open a booth, read its price and what it includes, then add it to their selection.

  3. The Compose your booth step on a phone, in French, with a pack and an option added, and the total at the bottom of the screen.

    At the “Compose your booth” step, they add your options and packs from the option catalog, and their total follows every choice.

  4. The Payment step on a phone, in French, with the order summary, VAT and the choice between the organizer’s payment methods, bank transfer or check.

    They choose one of your payment methods and read your instructions.

  5. The event rules window on a phone, in French, with the booth, the exhibitor and the dates in the text, the declaration in the exhibitor’s name, dated, and the I have read and accept button.

    They accept your terms and your event rules, in their name and dated, then send their request. You didn’t type a thing.

You confirm or reject each request

As soon as the request is sent, its booths show as “Pending” on the floor plan, and no one else can take them. The exhibitor can still cancel until you answer.

You click “Confirm request”, and the booths are theirs. Or “Reject”, and they become available again.

When requests come in by the dozen, on opening day, you check them and confirm them at once, and your event dashboard shows what still awaits your decision.

A booking request to review in Keyqo, in French, for a demo makers’ market, with the exhibitor, their booth, their total and the Confirm request and Reject buttons.
One click on “Confirm request”, the exhibitor gets their confirmation by email, you write nothing.The admin screens on this page are in French. Your exhibitor site and your account area are available in English.

Your rules, set before you open bookings

  • You set how many booths one exhibitor can book, one only, a number of your choice, or no limit.
  • You choose who sees your floor plan and your prices, every registered exhibitor or only those you approve, in exhibitor management.
  • You require supporting documents to book, and the request can’t go out without them.
An empty exhibition hall before opening, booths built, chairs and tables still stacked in the aisle.

What the exhibitor receives, and when

The emails of a booking
What happensThe email they get
They send their requestTheir booking form, with your payment instructions
You confirm their requestTheir confirmation
You record their full payment“Payment confirmed”, sent once
You add options to their bookingThe supplement order form
You upload a document for themThe document’s link, if you choose to

These emails go out without you. To tell them anything else, you write to them from their detail view, or through messaging with your exhibitors on Pro and Organizer.

Payment is settled between the exhibitor and you

Your exhibitors pay you directly, with no commission, by bank transfer, check, cash, card on site or your own payment link, following the instructions on their booking form. When the money comes in, you click “Mark as paid”, and exhibitor payment tracking shows what is still due.

The How to pay? window of a demo booking, as the exhibitor sees it, in French, with card payment on site, the amount to pay, the booking reference and the organizer’s instructions.
The exhibitor finds your payment instructions in their exhibitor area, they don’t ask you for them again.

Questions about online booth booking

Does the exhibitor need an account?

Yes. Their account exists only with you, and their details carry over to their next booking.

What happens if two exhibitors want the same booth?

The first to send their request keeps it, and the booth shows as “Pending”. If you reject that request, the booth becomes available again, or stays held for the exhibitor waiting list on Pro and Organizer.

Can I book on an exhibitor’s behalf?

Yes, on Pro and Organizer. You register the exhibitor yourself, and their booking is recorded as already confirmed, marked as paid if needed.

What happens when I reject a request?

Its booths become available again right away, and you let the exhibitor know from their detail view.

Included in the plans

Online booking is included in all three plans. The waiting list and registering an exhibitor yourself require Pro or Organizer. The three plans are compared on the pricing page.

  • Essential€15
  • Pro€33
  • Organizer€89

excl. VAT a month, billed annually

See pricing

What is Keyqo?

Keyqo is software for events with exhibitors, from trade shows and professional events to Christmas markets. You draw the floor plan of your hall, your exhibitors book their booth and their options online, and you track requests, documents and payments all the way to event day. From €15 excl. VAT a month, billed annually, and your exhibitors pay you directly, with no commission.

Open bookings for your next event

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